SPV invoice retrieval and processing
Incoming invoices are downloaded, archived and linked to suppliers. XML data supports internal documents in dezShop operations.
- SPV
- UBL
- CRM
All services
Automation & agentic data entry
Repetitive work, handled by AI agents.
We automate data entry, document processing and synchronisation between applications, with validation and an exception list your team can review.
In short
azai automates repetitive business processes with AI agents: data entry from documents and photos, invoice and order processing, synchronisation between systems, reports and alerts. We run dozens of such automations in our own operations, from marketplace listing to matching bank statements against invoices. Based in Constanța, Romania, working remotely.
Updated:
Your team loses hours on work a human shouldn't be doing.
Copying data from one place to another, filling tables, looking up information — hours that cost money and wear people down.
01
Manual data entry
Hours lost moving data between email, spreadsheets and systems.
With us: automations move the data on their own, no copy-paste.
02
Fatigue errors
Repetitive work inevitably leads to costly mistakes.
We validate fields and totals and flag inconsistent data for correction.
03
Scattered information
Useful data locked in PDFs, websites and inboxes that nobody gets around to gathering.
With us: data is gathered automatically in one place, ready to use.
How we automate
- 01
Identify the process
We find the repetitive tasks that consume the most time and are easy to delegate.
- 02
Design the agent
We build AI agents that run the process end to end, with checks.
- 03
Human validation
Where precision is critical, a human confirms before the result moves forward.
- 04
Run & monitor
The automation runs in the background while we track quality and improve it.
What we automate
Agentic data entry
Agents that take data from emails, documents and websites and enter it correctly into your systems.
Agentic research
Agents that search, read and synthesise information — market research, prospecting, monitoring.
Scraping & data collection
We extract data from websites and external sources, structured and ready to use.
System integrations
We connect your apps so data flows on its own: CRM, spreadsheets, email, ERP.
Automated reporting
Reports generated and sent automatically, with nobody building tables by hand.
Document processing
We extract and structure information from invoices, contracts and PDFs.
Automations delivered
WinMentor import files
CRM invoice and receipt exports, plus converters for an accounting office, with mappings and validation tailored to each workflow.
- WinMentor
- Excel
- Validation
Case studies in Romanian
dezShop: orders, invoices and payments connected in a CRM
How we connected SmartBill, couriers, bank statements, Stripe and WinMentor exports in our own auto-parts operations.
WinMentor: from Excel documents to import files
Converters for an accounting office: goods receipts, delivery notes, purchase documents and dismantling records, with checks before export.
FAQ
How do you check data before it enters the system?
We define required fields, mappings and control totals, test known examples and show exceptions. For example, a WinMentor export can be blocked when article codes are missing or values do not match.
Which processes are worth automating?
Anything repetitive with clear rules that consumes human time: data entry, reporting, gathering information. We identify them together.
Is it safe to let AI work with my data?
Yes — we add human validation where precision is critical and build carefully for data confidentiality.
How much do I save?
It depends on the process, but it's usually several hours a week recovered. We calculate it together before we start.
How many hours does your team lose on repetitive work?
Tell us what you do manually and we'll show you what an AI agent can take on.
Discuss an automation